Short answer: When a company in Ankara changes its address, start with the wording in the articles of association. A full street address needs a general meeting resolution; if the articles name only the city and the new address stays in Ankara, a managers’ resolution is enough. Businesses on the trade register file the change with the Ankara Trade Registry. The new address is then notified to the tax office, and a move between districts can move you to a different tax office. If you have employees, the social security workplace record is updated as well.
Moving is more than changing the sign on the door. If invoices, the tax certificate, the bank and the licence still show the old address, notices and the tax inspection go to the wrong place. This guide sets out the order Ankara Muhasebeci follows when preparing an address file, the difference between a limited company and a sole proprietorship, and why a change of district can change the tax office.
Company type decides the door you knock on
The first step depends on which registers the business is on. Limited and joint stock companies are on the trade register, and the address is part of that record. Some sole proprietorships are registered too, because their owner is a merchant. Tradespeople and freelancers who are only tax registered notify the tax office directly. We cover how an address is documented at formation in company formation documents, and how a sole proprietorship is opened in how to set up a sole proprietorship.
| Topic | Limited and joint stock company | Sole proprietorship |
|---|---|---|
| First decision | General meeting or managers, depending on the articles | Notice by the owner |
| Trade registry | Registration and announcement at the Ankara Trade Registry | Registration only if the business is already on the register |
| Channel | MERSİS | Tax office; MERSİS as well if the business is registered |
| Tax | Address notice, inspection, and a tax-office transfer if needed | The same framework |
| Social security | Workplace transfer if you employ staff | Update if you have staff or a Bağ-Kur record |
The address sentence in the articles decides the resolution
For a limited or joint stock company, read the registered-office clause first. Two common wordings lead to two different procedures.
- A full address is written in: If the street and door number sit in the articles, every move is an amendment. The general meeting decides. The voting rule is the one in the law, unless the articles set a heavier majority. The minutes, the attendance list and the signature authority must not contradict each other.
- Only the city is written in: If the clause says the company is seated in Ankara and the new address is still in Ankara, the managers’ resolution is what the registry accepts in practice. Leaving the city is an amendment and needs the general meeting.
The new address has to be shown with a lease or a title deed. The trade name, tax number and door number on that document must match the resolution. If you use a serviced office, the contract should allow commercial notices and a tax inspection. Check building rules before you move if the activity might be restricted.
Step by step for a limited or joint stock company
An address change for a registered company in Ankara usually follows the order below. Timing depends on how complete the file is and how busy the registry is. A single promised number of days would be misleading.
- Read the clause: See whether the articles state a full address or only the city.
- Pass the resolution: The general meeting or the managers write the new address and the date it takes effect.
- File on MERSİS: Upload the resolution, the proof of address and the attachments the registry asks for.
- Register and announce: The Ankara Trade Registry completes the filing and it is announced in the Turkish Trade Registry Gazette.
- Tax and social security: Notify the new address, attend the inspection, and update the workplace if you have employees.
Registry fees, the announcement and any chamber formalities are official costs. Tariffs are updated each year, so use the figures in force on the day you file. If a capital increase or a change of manager falls on the same day, the papers can be prepared together. Combined files are part of our company changes and liquidation work.
A new district can mean a new tax office
Moving inside Ankara still feels like the same city, but tax offices are split by district and by the type of taxpayer. Leaving Çankaya for Yenimahalle, Keçiören or Etimesgut can be enough to change the office that holds your file. A short move inside the same district is often only an address update at the same office. Which office is competent depends on the new address. Confirm it before the transfer rather than relying on a street list copied from memory.
The tax-office work has three parts. First, you notify the new address and submit the lease or title deed. Second, an inspector visits to see that activity has actually started there. Third, if the office changes, the file is transferred. Until that transfer is finished, returns and debts are not treated as closed at the old office. Your e-notification address is electronic, so the physical move does not break it. The street address on the tax certificate should still show the new place.
A closed door, a sign with the old name, or a door number that does not match the resolution sends the inspection back. Moving day and inspection day do not have to be the same. Have the sign, the activity and an authorised person ready at the new address.
A sole proprietorship takes a shorter path
A sole proprietorship has no general meeting. The owner notifies the tax office of the new address and, if the business is on the trade register, files the same change there. Freelancers update the tax office and their chamber record. Anyone on Bağ-Kur (4/b) should have the address refreshed on the social security side as well.
Proof of address is still required. Working from home is possible when the address can be used for the activity and is shown with a lease or a title deed. If the building bans professional use, a notice alone will fail the inspection. Settling that point at the start saves a surprise on moving day.
Records to update after registration
Once the registry and the tax office are done, every other place that prints the address needs a pass. Each one you skip is a notice or an invoice sent to the old door.
| Record | What to do |
|---|---|
| Tax certificate | After the inspection, download a certificate with the new address and display it at the workplace. |
| e-Invoice and e-Archive | Documents should show the new office. See e-Invoice vs e-Archive for the difference between the two. |
| Social security | If you employ staff, file the workplace transfer within the legal period. Payroll continues on the same file. |
| Bank | Update the contact address on the account, any loan and the signature authority. |
| Municipality and licence | Move the opening licence, the sign permit and any environmental permit to the new address. |
| ETBİS and marketplaces | Sellers refresh the workplace address on the platform and on ETBİS. |
Monthly returns, the books and payroll keep the same calendar after the new address is registered. An address change does not postpone a filing period by itself. Ongoing bookkeeping can cover that transition month; see bookkeeping and accounting.
Mistakes that cost time
The delays we see most often are:
- Filing only a managers’ resolution when the articles still contain a full street address
- Writing a different door number on the lease and on the resolution
- Finishing the registry and forgetting the tax inspection and the social security transfer
- Keeping on issuing invoices with the old address
- Looking for the file at the old tax office after a change of district
- Waiting too long to notify social security while staff are still employed
These mistakes leave the registry, the tax office and social security out of step. Notices go to the old address, the inspection fails, and the invoice no longer matches the tax certificate. One checklist is faster than chasing the three offices separately.
Frequently asked questions
Do we need a general meeting if the articles omit the street?
No, not when the articles name only the city and the new address stays in that city. The managers’ resolution is enough to update the register. A full address in the articles, or a move to another city, needs the general meeting.
Does a new district in Ankara change the tax office?
It can. Çankaya, Yenimahalle, Keçiören and Etimesgut can fall under different tax offices. The competent office is the one responsible for the new address.
Does a sole proprietorship go to the trade registry?
Only if it is already registered there. Tradespeople and freelancers who are only tax registered notify the tax office. There is no general meeting.
Can we keep invoicing from the old address?
No. After registration and the tax update, e-Invoice and e-Archive documents should show the new address. An old address causes problems at the inspection and for the buyer.
Will the new address be inspected?
Yes. The tax office visits to see that the business is there. Matching door numbers, a current sign and an authorised person on site help the visit finish in one go.
Do employees mean a separate social security notice?
Yes. The workplace transfer is filed within the period set by social security rules. If it is late, the old workplace record and the new address overlap for a while.
Conclusion
Changing an address in Ankara starts by reading the sentence in the articles, and it is finished only when the registry, the tax office and social security all show the same door. A new district can mean a new tax office, so a business leaving Çankaya should not skip the transfer. When the resolution, the lease and the application share one door number, the file usually moves in a single pass. Invoices, the tax certificate and the bank still have to catch up. Until they do, the move is not complete.
Ankara Muhasebeci runs the address file from the resolution through registration at the Ankara Trade Registry, the inspection and the social security transfer. Our Kızılay office also looks after businesses in Çankaya and the other districts. To plan the move, see company changes or write to us.
